Data Security with Copiers in San Jose

San Jose Copier Security Measures

Digital copiers offer numerous advantages over analog machines. These versatile devices scan your documents and store the high quality images for future use. This enables the copier to serve as a multi-function device, which can print, fax or e-mail the scanned information. These machines are more cost-effective than analog copiers. Because these copy machines have fewer moving components, they are less likely to experience mechanical problems than analog devices. Digital models use less toner and print documents faster as well.

Businesses must establish security measures to safeguard the information stored in the copier’s memory. If your company has an older digital copier, the purge function will not erase the information. It only makes it more difficult to access through the copier’s software. When you discard the unwanted equipment, unauthorized individuals can use readily available scanning tools to access the data. This includes every document that your staff has scanned, copied or emailed as well as IP addresses, email addresses and fax numbers. Modern copiers use account codes, passwords, authentication and data security kits. If you need to lease or purchase a copier that meets the latest security standards, give us a call. Our San Jose team can recommend a copier that protects your sensitive information and fits within your budget.