How to Reduce Color Costs

Can a Color Copier Reduce Your San Jose Business’s Expenses?

The problem is that there are a few caveats that can make a color printer more of an expense than anything else. Below are a few tips to ensure your San Jose business gets color copiers right.

1. Ensure that the default print is black and white.

Most people who use copiers will tend to use them only for quick copies. That means they’ll open the lid, place their documents in, and press the copy button.

To ensure that your color toner, which tends to be more expensive than black and white toner, lasts a long time, set your default print to black and white.

2. Carefully read your contract before signing.

Skim over any contract for a color copier that you might sign with a company. Does it allow for lots of color prints or only a few?

Only sign a contract if it corresponds with the coverage you plan to use. For example, you shouldn’t necessarily agree to a contract that only has 20% coverage if you use a lot of color.

3. Don’t pay high costs for scans.

Many contracts have small-print clauses that make you pay for each color scan. You should try to only pay for prints, as scans are anything but a finished product.

4. Foster the idea of printing in black and white.

Your employees and any people who use your copiers should be trained to print in black and white unless they absolutely need color. Establishing the fact that color tends to cost up to ten times as much as black and white prints may help dissuade people from printing in color first.